Manual of Policies and Procedures

A/4.1 Organisational structure

Contact Officer

Vice-President (Administration) and Registrar

Approval Date

23/04/2018

Approval Authority

Council

Date of Next Review

01/07/2021

4.1.1 Purpose
4.1.2 Application
4.1.3 Roles and responsibilities
4.1.4 Vice-Chancellor and President
4.1.5 Principal officers
4.1.6 Other senior officers
4.1.7 Academic organisational structure
4.1.8 Non-academic organisational structure
4.1.9 Naming of organisational units
4.1.10 Definitions
4.1.11 Delegations made under this policy
Related Documents
Modification History

THIS POLICY HAS BEEN REVIEWED BUT REMAINS OPERATIONAL UNTIL 31.12.18.
A REVISED POLICY APPROVED BY COUNCIL 08.08.18 WILL BE IMPLEMENTED FROM 01.01.19.

4.1.1 Purpose

QUT's organisational structure is designed to promote the efficient and effective management of the University and to support the performance of its core functions of teaching, research, and engagement. This policy sets out the requirements for establishment and disestablishment of organisational structures and the designation of principal officers within that structure.

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4.1.2 Application

This policy applies to organisational structures established as a constituent part of the University. It does not apply to subsidiary companies.

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4.1.3 Roles and responsibilities

Position
Responsibility

Council

  • is responsible for the overall management and control of the University's affairs, property and finances, including the appointment of the University's staff (section 9, QUT Act)
  • approves the academic organisational structure of the University, including academic position titles of principal officers under A/4.1.5 within that structure
  • establishes and disestablishes faculties, institutes, schools, centres and other organisational units for academic and academic support purposes

Vice-Chancellor and President

  • approves the non-academic organisational structure of the University, including non-academic position titles of principal officers under A/4.1.5 within that structure
  • establishes and disestablishes divisions, departments and independent sections providing administrative and service functions for the University
Director, Governance and Legal Services
  • publishes the official organisational chart in the online Manual of Policies and Procedures (Appendix 5)

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4.1.4 Vice-Chancellor and President

Council has delegated most operational aspects of the management of the University to the Vice-Chancellor and President as chief executive officer. 

As chief executive officer, the Vice-Chancellor and President provides leadership to the University, promotes the vision, principles and goals of the University, and advances its development and organisational values.

The Vice-Chancellor and President is ultimately responsible for the management, operation and performance of the University, including its academic, administrative, financial and other functions. The Vice-Chancellor is designated as President of the University, recognising the responsibility for the non-academic functions of the University.

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4.1.5 Principal officers

The following principal officers are responsible for the overall leadership, management and administration of a portfolio of functions. 

Academic

Provost

The Provost is the standing Deputy to the Vice-Chancellor and President and is responsible to the Vice-Chancellor and President for the management of the academic functions of the University, including overseeing the academic faculties and research institutes. The Provost acts for the Vice-Chancellor and President in that officer’s absence.

Executive dean of faculty

An executive dean of faculty is responsible to the Provost for the leadership, management and integration of the activities of schools and centres of the faculty and for promoting a sense of unity, cooperation and common purpose within the faculty. The executive dean may be assisted in management of relevant functions of the faculty by one or more assistant deans responsible for managing activities such as research or learning and teaching with that faculty.

Institute executive director

An institute executive director is responsible to the Provost for the achievement of the institute's research and engagement objectives, and for leadership and management of the institute.

Academic support

Deputy Vice-Chancellor (Research and Commercialisation)

The Deputy Vice-Chancellor (Research and Commercialisation) is head of the Division of Research and Commercialisation, and is responsible to the Vice-Chancellor and President for leading the University's research and commercialisation agendas.

Deputy Vice-Chancellor (Learning and Teaching)

The Deputy Vice-Chancellor (Learning and Teaching) is responsible for leading improvements and advancements in teaching and learning quality, and curriculum, in the University.

Administration and services

Deputy Vice-Chancellor and Vice-President (International and Development)

The Deputy Vice-Chancellor and Vice-President (International and Development) is head of the Division of International and Development, and is responsible to the Vice-Chancellor and President for leading the University's international, development and engagement activities.

Vice-President (Technology) and Chief Information Officer

The Vice-President (Technology) and Chief Information Officer is head of the Division of Technology, Information and Library Services, and is responsible to the Vice-Chancellor and President for leading and coordinating the University's technology, information and library services functions.

Vice-President (Resources) and Chief Financial Officer

The Vice-President (Resources) and Chief Financial Officer is head of the Division of Resources, and is responsible to the Vice-Chancellor and President for the finance and planning functions of the University. The Vice-President (Resources) and Chief Financial Officer may be tasked with additional roles including but not limited to Chief Financial Officer where the incumbent has the necessary qualifications for that function.

Vice-President Administration) and Registrar

The Vice-President (Administration) and Registrar is head of the Division of Administrative Services and the chief administrative officer of the University, responsible to the Vice-Chancellor and President for the administration of the University. The Vice-President (Administration) and Registrar acts as Secretary to Council.

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4.1.6 Other senior officers

Head of School

A head of school is responsible to the executive dean of faculty for academic leadership and management of the school. In some larger schools, the head of school may be assisted in managing academic activities of the school by discipline leaders.

Executive Director

An executive director is a senior officer responsible to a head of division for the operation and management of a substantial or specialised department or function.

Pro-Vice-Chancellor

A senior academic responsible for a University-wide strategy or function reporting to the Provost or a Deputy Vice-Chancellor.

Director, department / independent section

A department / independent section director is responsible generally to a head of division for the operation and management of the department / independent section.

Faculty research centre director

A faculty research centre director is responsible to the executive dean of faculty for the coordination of research and doctoral programs in areas relevant to the faculty research centre.

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4.1.7 Academic organisational structure

The academic organisational structures of the University are established by Council to:

  • undertake teaching and learning and/or research (through faculties, institutes and schools), and/or
  • provide academic support activities to promote quality and best practice in teaching and learning (including curriculum), and research (including engagement and collaboration). 

The organisation of QUT’s academic areas is based on identifiable areas of mutual interest which are grouped into faculties and schools. Faculty and school status is determined by factors including:

  • educational, administrative and economic efficiencies
  • size (staff FTE, student EFTSL)
  • number, complexity and diversity of courses and facilities
  • coherence with respect to courses, and professional or disciplinary orientation
  • level of research, consulting and fundraising activity
  • identified need for leadership at executive dean of faculty or head of school level respectively.

Research activities are pursued through research centres and groups within faculties, with major interdisciplinary research activities pursued through institutes as defined in the Research structures policy (D/1.2).

QUT has six faculties (Business, Creative Industries, Education, Health, Law, and Science and Engineering) and two institutes (Institute of Health and Biomedical Innovation and Institute for Future Environments).

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4.1.8 Non-academic organisational structure

The non-academic organisational structures of the University are established by the Vice-Chancellor and President to undertake core administrative and corporate services. Non-academic areas are grouped into divisions, departments and sections, as determined by administrative efficiency and alignment of services, including factors such as:

  • size, including students, staff, other stakeholders and facilities serviced; staff employed; records maintained; transactions performed
  • number, complexity and diversity of activities performed
  • number, size, diversity and complexity of facilities, equipment and systems used.

The following non-academic divisions have been established:  Chancellery, Division of Administrative Services, Division of Resources, Division of International and Development, Division of Research and Commercialisation, and Division of Technology, Information and Library Services.

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4.1.9 Naming of organisational units

In naming organisational units, due regard must be given to persons who have been associated prominently with the University, including major financial contributors. Council intends that names only be considered as the occasion arises or otherwise warrants.

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4.1.10 Definitions

Faculty means a formal grouping of academic programs, schools, disciplines, centres, or any combination of these, drawn together for educational purposes and/or administrative efficiency and convenience.

School means a formal grouping of academic and non-academic staff, physical facilities and equipment, which is aggregated in order to conduct courses identified with specific professions or disciplines. Schools are responsible for teaching, consulting, research and community service, and for associated academic support activities.

Division is a formal grouping of a number of departments and/or independent sections drawn together for the purpose of coordinating activities and for administrative efficiency and convenience. A division is characterised by complexity of operation and responsibility for the provision of a wide range of administrative and/or educational support services.

Department is a formal grouping of a number of staff, physical facilities and equipment, which is responsible for a major functional area of administrative or educational services. Departments are normally part of a division and may contain sections.

Section is a formal grouping of a relatively small number of staff, physical facilities and equipment, which is responsible for the performance of a discrete set of activities. Sections are normally part of a department. However, a number of sections within the University are classified as 'independent sections' and have similar responsibilities to a department, but on a smaller scale.

Institutes and centres contribute to the University's research agenda and capacity as defined in the Research structures policy (D/1.2).

Organisational chart is the graphical depiction of QUT's Organisational Structure, including reporting lines and organisational hierarchies and accountabilities.

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4.1.11 Delegations

Refer to Appendix 3 Schedule of Authorities and Delegations (C048, C049, VC032).

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Related Documents

MOPP D/1.2 Research structures

MOPP Appendix 3 Schedule of Authorities and Delegations

MOPP Appendix 5 QUT Organisational Structure

Queensland University of Technology Act 1998

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Modification History

Date Sections Source Details
23.04.18 All Council Revised and simplified policy, including title change and updated principal officer position titles - Vice-Chancellor to Vice-Chancellor and President; Senior Deputy Vice-Chancellor to Provost; Registrar to Vice-President (Administration) and Registrar; Executive Director, Finance and Resource Planning to Vice-President (Resources) and Chief Financial Officer; Deputy Vice-Chancellor (Technology, Information and Library Services) to Vice-President (Technology) and Chief Information Officer; Deputy Vice-Chancellor (International and Development) to Deputy Vice-Chancellor and Vice-President (International and Development) - effective 01.07.18
05.05.17 A/4.1.3 Vice-Chancellor Revised policy to remove disestablished position Deputy Vice-Chancellor (Corporate Programs and Partnerships) - effective 31.12.16
09.12.16 A/4.1.3 Enhancing the Student Experience REAL Difference Change Manager Revised policy to include REAL Difference initiative, approved name change for division, Division of Technology, Information and Learning Support to Division of Technology, Information and Library Services and position title, Deputy Vice-Chancellor (Technology, Information and Learning Support) to Deputy Vice-Chancellor (Technology, Information and Library Services) - effective 03.01.17
11.12.13 A/4.1.3 Chancellor (on behalf of Council) Policy revised to reflect a name change from Deputy Vice Chancellor (Academic) to Senior Deputy Vice-Chancellor
17.11.12 All Registrar Periodic review - minor editorial changes
26.05.12 A/4.1.3 Vice-Chancellor Editorial amendment to include addition of Deputy Vice-Chancellor (Corporate Programs and Partnerships)

22.02.12

A/4.1.4

Council

Policy revised to include change to reporting arrangements for institute directors

22.06.11

A/4.1.6

Council

Disestablishment of Faculties of Science and Technology and Built Environment and Engineering (with effect 31.12.11) and establishment of Science and Engineering Faculty (effective 01.01.2012)

19.02.11

All

Vice-Chancellor

Policy revised to include approved position title change for Deputy Vice-Chancellor (Teaching Quality) to Deputy Vice-Chancellor (Learning and Teaching)

21.10.09 All Council Revised and renamed policy (replaces former policies A/4.1, A/4.2, A/5.1 and B/1.2)
24.10.08 All Governance Services Renumbered and relocated to A/5.1 (formerly A/3.3)
29.07.05 A/5.1.10 Vice-Chancellor Approved responsibilities for institute directors (endorsed by University Academic Board 01.07.05)
21.10.04 A/5.1.2, A/5.1.3, A/5.1.4 Vice-Chancellor Revised responsibilities of senior officers in accordance with current management structure (added new sections A/5.1.2 Deputy Vice-Chancellors and Heads of Division, and A/5.1.4 Executive Director, Finance and Resource Planning; deleted former A/5.1.3 Pro-Vice-Chancellors; re-numbered remaining sections)
05.10.04 A/5.1.7, A/5.1.8 Secretariat Editorial amendment consistent with Creative Industries structure and Appendix 3 - Schedule of Authorities and Delegations
24.06.03 A/5.1.9 Vice-Chancellor Approved responsibilities for faculty research centre directors
14.04.03

A/5.1

Vice-Chancellor Re-defined role of University Executive.
03.01.02 A/5.1.7, A/5.1.8 Vice-Chancellor Approved responsibilities for senior officers within Creative Industries Faculty
07.07.99 A/5.1 Council Approved Council Procedure 4 (replaces former Statute 5 - The Vice-chancellor and other University Officers)
17.06.98 A/5.1.2 Vice-Chancellor Revised responsibilities (endorsed by Vice-Chancellor's Advisory Committee 17.6.98)
17.06.98 A/5.1.3 Vice-Chancellor Revised responsibilities (endorsed by Vice-Chancellor's Advisory Committee 17.6.98)

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