Manual of Policies and Procedures

A/3.9 University Executive Committee charter

Contact Officer

Director, Governance and Legal Services

Approval Date

31/10/2019

Approval Authority

Vice-Chancellor and President

Date of Next Review

01/12/2020

3.9.1 Purpose
3.9.2 Accountability
3.9.3 Responsibilities
3.9.4 Delegations
3.9.5 Membership
3.9.6 Meeting frequency
3.9.7 Procedures
3.9.8 Secretariat
Modification History

3.9.1 Purpose

University Executive Committee (UEx) supports the Vice-Chancellor and President’s responsibilities as chief executive officer, by providing high level advice on QUT-wide strategic issues and significant operational and management initiatives, risks, programs and issues.

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3.9.2 Accountability

University Executive Committee is a management committee accountable to the Vice-Chancellor and President.

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3.9.3 Responsibilities

University Executive Committee:

  • [strategy] provides advice to the Vice-Chancellor and President on the development and review of strategic direction, and on its implementation within the University through strategic and operational planning and major initiatives
  • [performance] monitors the extent to which the University is achieving its key performance indicators and provides advice to the Vice-Chancellor and President on any remedial management actions that may be required
  • [risk management] monitors and provides advice on operational mechanisms to address the University’s key risks as set out in the Corporate Risk Register, and the University’s risk appetite
  • [finance and resourcing] provides advice and input into the development of the University budget and the Capital Management Plan, the allocation of resources, strategies relating to funding sources, student load, infrastructure and related matters
  • [finance and resourcing] monitors the University financial performance and receives regular financial management reports
  • [academic matters] provides advice to the Vice-Chancellor and President on major academic initiatives and programs, and strategic investments, including academic and research quality
  • [student matters] undertakes strategic oversight of the student experience and monitors student outcomes
  • [brand] provides advice to the Vice-Chancellor and President on the University’s brand, reputation and marketing strategies
  • [human resources] provides advice on workforce matters such as workforce profile, employment conditions, staff engagement, and health and safety
  • [major programs] oversees the effective implementation of major programs and activities such as information technology and internationalisation, and ensures that these program support the University’s strategic objectives
  • [management and operational policies] reviews and recommends to the Vice-Chancellor and President new or revised policies relating to operational or management activities of strategic impact.

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3.9.4 Delegations

University Executive Committee is an advisory committee. However, where UEx is responsible for recommending matters for approval to the Vice-Chancellor and President, the Vice-Chancellor and President’s approval may, as appropriate, be recorded in the minutes, rather than being subject to a separate formal approval.

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3.9.5 Membership

Ex officio membership is as determined by the Vice-Chancellor and President.

  • Vice-Chancellor and President, as Chair
  • Provost, as Deputy Chair
  • Deputy Vice-Chancellor and Vice-President (Research and Innovation)
  • Deputy Vice-Chancellor and Vice-President (International)
  • Deputy Vice-Chancellor and Vice-President (Education)
  • Vice-President (Administration) and University Registrar
  • Vice-President (Business Development)
  • Chief Financial Officer
  • Executive deans of faculty
  • Executive Director, Carumba Institute
  • Executive Director, Institute of Health Biomedical Innovation
  • Executive Director, Institute for Future Environments
  • Executive Director, Human Resources
  • Pro Vice-Chancellor (Indigenous Strategy)
  • Chief Information Officer

The Director, Chancellery and the Director, Government Relations and Policy shall have rights of audience and debate only.

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3.9.6 Meeting frequency

University Executive Committee meets 11 times per year.

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3.9.7 Procedures

University Executive Committee operates in accordance with Council Procedure 1 – Committees.

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3.9.8 Secretariat

A nominee of the Vice-President (Administration) and University Registrar is secretary.

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Modification History

Date

Sections

Source

Details

24.12.19 A/3.9.5 Vice-Chancellor and President Revised membership provision to add the new Executive Director, Carumba Institute
31.10.19 A/3.9.5 Vice-Chancellor and President Revised membership provisions to add the Chief Information Officer and two members with rights of audience and debate
06.03.19 All Vice-Chancellor and President Terms of reference and membership revised and redrafted to committee charter
05.12.18 All Vice-Chancellor and President Vice-Chancellors Advisory Committee renamed to University Executive Committee and revised membership
10.07.18 All Vice-Chancellor and President Revised policy to include department name change from Corporate Finance to Finance Resource Management
06.09.17 All Governance and Legal Services Periodic review - no change in accordance with committee self-assessment review
05.05.17 All Vice-Chancellor Revised membership to remove disestablished position Deputy Vice-Chancellor (Corporate Programs and Partnerships) - effective 31.12.16
09.12.16 All Enhancing the Student Experience REAL Difference Change Manager Revised policy to include REAL Difference initiative, approved name change for position title, Deputy Vice-Chancellor (Technology, Information and Learning Support) to Deputy Vice-Chancellor (Technology, Information and Library Services) - effective 03.01.17
05.07.16 All Vice-Chancellor Membership revised to include Institute Executive Directors
30.03.15 All Governance and Legal Services Periodic review - no change in accordance with committee self-assessment review
05.02.13 All Vice-Chancellor Periodic review - no change required
09.05.12 All Vice-Chancellor Revised membership provisions of Vice-Chancellor’s Advisory Committee to include new position of Deputy Vice-Chancellor (Corporate Programs and Partnership)

19.02.11

All

Vice-Chancellor

Revised membership to reflect approved position title change for Deputy Vice-Chancellor (Teaching Quality) to Deputy Vice-Chancellor (Learning and Teaching)

17.12.10

All

Vice-Chancellor's Advisory Committee

Periodic review - no change required

05.03.09

All

Vice-Chancellor

Revised membership to include Director, Corporate Finance

24.10.08

All

Governance Services

Renumbered and relocated to A/3.9 (formerly A/3.2.8)

26.02.08

All

Vice-Chancellor

Revised membership provisions of Vice-Chancellor’s Advisory Committee to include new position of Deputy Vice-Chancellor (Teaching Quality)

15.12.07

All

Vice-Chancellor

Revised membership provisions of University Academic Board and Vice-Chancellor’s Advisory Committee to remove position of Executive Director, Northern Campuses (position disestablished from 31.12.07)

29.06.04

All

Vice-Chancellor

Revised terms of reference and membership provisions, in accordance with recommendations of Vice-Chancellor's Panel of the 2003/2004 Committees Review

14.04.03

All

Vice-Chancellor

Revised membership provisions

20.06.01

All

Secretary, VCAC

Revised membership (position of Pro-Vice-Chancellor (Northern Corridor) replaced by Director, QUT Carseldine due to Campus re-structure) - effective 01.07.01

06.11.00

All

Vice-Chancellor

Replaced position of Pro-Vice-Chancellor (Planning and Resources) with Executive Director, Finance and Resource Planning due to restructure of Planning and Resources Department

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