A/3.8 Faculty advisory committees


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	A - Governance/Organisation
	B - Human Resources
	C - Learning/Teaching
	D - Research/Development
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	I - International/Community
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Contact Officer	Director, Governance and Legal Services
Approval Date	01/07/2009
Approval Authority	Council
Date of Next Review	01/07/2012

Related Documents
Modification History

Advisory committees are established in accordance with Council Procedure 1 - Committees and are an important mechanism for connecting the University with industry and the professional communities. They bring external members' experience and perspectives to bear as the University considers its strategic positioning and future directions in teaching and research. It is acknowledged that disciplinary and structural diversity is an essential element of the University. Some faculties are characterised by a narrow range of disciplines, and some by interdisciplinary or even transdisciplinary approaches. There also are differing requirements for professional accreditation, and therefore faculties are encouraged to create advisory committees that best suit their particular needs. Each faculty academic board makes recommendation to University Academic Board (A/3.6) concerning the number and organisation of its advisory committees.

Terms of reference

Faculty advisory committees are responsible to faculty academic boards (A/3.7).

The principal aims of a faculty advisory committee include:

provision of advice and input on strategic issues raised in the context of faculty five year plans;
provision of a mechanism to ensure that the faculty is attuned to professional and community trends by acting as a strategic scanning mechanism and assisting the faculty in identifying needs and opportunities in teaching and research, and making timely responses to changes in industry, the professions or the community;
provision of invaluable networking opportunities to benefit students and staff of the University through the establishment and maintenance of strong professional and industry connections;
provision of an advocacy group to assist the faculty in its engagement activities; and
participation in validation of learning and research outcomes for graduating students.

Membership

Membership of a faculty advisory committee is subject to approval of the relevant faculty academic board, and should be such as to facilitate achievement of the principal aims of the committee as outlined above.

The majority of committee members must be drawn from the external community. External membership should be reflective of the broad range of knowledge, skills and/or attributes represented by the faculty academic profile. Individual external members are not appointed as representatives of a specific constituency, but for their contributions to an appropriate mix of perspectives across the committee.

External members of QUT Council may be external members of faculty advisory committees.

The Chair must be one of the external members and is appointed on the recommendation of the executive dean of faculty.

Membership of a faculty advisory committee will normally include:

the executive dean of faculty concerned
an internal academic from the faculty concerned
at least one head of school / portfolio director nominated by the relevant faculty academic board
external members who broadly reflect the interests of employers, graduates, research collaborators, the professional or other relevant associations, practitioners in the particular area and, where appropriate, the broader community
a member of Alumni, as a recent graduate of the faculty concerned.

Assistant Deans / Directors of Teaching and Learning, Assistant Deans, Research (or their equivalent), and relevant course coordinators, are coopted to the faculty advisory committee as required. Other persons with expertise in areas relevant to the committee's work may be coopted if required.

A nominee of the executive dean of faculty is secretary.

Tenure and frequency of meeting

Faculty advisory committees normally meet twice a year.

Membership is renewable, and staggered terms are suggested in order to ensure continuity. Membership is normally consistent with section 6 of Council Procedure 1 - Committees.

Reporting

Faculty advisory committees report to their faculty academic board as necessary.

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Modification History

Date	Sections	Source	Details
01.07.09	All	Council	Revised terms of reference and membership of faculty advisory committees; disestablished school advisory committees
24.10.08	All	Governance Services	Renumbered and relocated to A/3.8 (formerly C/1.3.3)
14.12.05	All	Council	Revised terms of reference of faculty academic boards to devolve authority for approval of membership of faculty and school advisory committees to faculty academic boards; revised terms of reference and membership provisions for faculty / school advisory committees (endorsed by University Academic Board 18.11.05)
16.11.04	All	Secretariat	Editorial (renumbered - formerly C/2.3, C/2.3.1, C/2.3.2, C/2.3.3)
02.06.04	All	Council	Revised terms of reference and membership provisions, in accordance with recommendations of Council Panel of the 2003/2004 Committees Review
06.08.02	All	Chair, University Academic Board	Revised terms of reference and membership - faculty and school advisory committees (effective immediately) (endorsed by University Academic Board 31.07.02)
10.03.00	All	University Academic Board	Revised membership provisions (endorsed by Alumni Board 15.9.1999)
08.05.98	All	University Academic Board	Clarification of membership provisions

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