Manual of Policies and Procedures

A/3.7 Faculty academic boards

Contact Officer

Director, Governance and Legal Services

Approval Date

06/12/2017

Approval Authority

Council

Date of Next Review

01/12/2018

3.7.1 Purpose
3.7.2 Accountability
3.7.3 Responsibilities
3.7.4 Delegations
3.7.5 Membership
3.7.6 Meeting frequency
3.7.7 Reporting and communication
3.7.8 Procedures
3.7.9 Secretariat
Modification History

3.7.1 Purpose

Faculty academic boards are responsible for strategic academic matters specific to their faculty, including oversight of academic standards and risks, teaching, research and engagement.

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3.7.2 Accountability

Faculty academic boards are academic committees accountable to University Academic Board for fulfilling their responsibilities.

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3.7.3 Responsibilities

Faculty academic boards are responsible for the following:

Strategy, performance, quality and risk

  • endorses the faculty strategic plan consistent with the University's strategic planning framework and monitors performance on academic matters against the endorsed plan
  • monitors academic risks impacting on the faculty's learning and teaching and research activities.

Academic standards

  • reviews and endorses grades in all units owned by the faculty, regardless of the course or courses within which such units are taught (C/5.2)
  • determines appeals against exclusion from a course for unsatisfactory academic performance or failure to complete an award within time limits, where the decision is that the appeal be upheld (E/6.7.8)
  • recommends to Appeals Committee to dismiss appeals against exclusion for unsatisfactory academic performance (E/6.7.8)
  • recommends to University Academic Board (or delegate) the conferring of academic awards in accordance with University policy.

Courses and curriculum

  • approves curriculum developments and discontinuations in accordance with policy for curriculum development and approval (C/4.1.3)
  • endorses course accreditation/re-accreditation proposals for submission to Curriculum Standards Committee (C/4.1.3)
  • approves academic quality of proposals for all graduate and professional education programs and also approves small-scale corporate programs (C/3.4).

Learning and teaching

  • oversees the learning and teaching activities of the faculty, including the quality assurance of matters related to teaching within the faculty's jurisdiction
  • assures good learning and teaching and assessment practices within the faculty, in accordance with University policy
  • monitors academic integrity issues relevant to disciplines within the faculty.

Research and research training

  • oversees the research activities of the faculty, including the quality assurance of matters related to research within the faculty's jurisdiction
  • makes recommendations to Research Degrees Committee on matters regarding the admission, supervision and examination of research higher degree students (D/5.2).

International and engagement

  • oversees the engagement and the international activities of the faculty consistent with the faculty strategic plan
  • identifies strategies and formal mechanisms for engagement with students of the faculty and with the professional communities and industries which the faculty serves, and receives reports on those engagement activities.

Other matters

  • establishes, on delegated authority of Council through Council Procedure 1 - Committees, faculty committees as it deems necessary or convenient to fulfil its responsibilities, and determines the constitution of such committees, including membership, terms of reference, reporting requirements and communication channels
  • considers matters referred to it by Council, University Academic Board, the Vice-Chancellor, the Executive Dean of the faculty or members.

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3.7.4 Delegations

A faculty academic board may delegate responsibilities relating to individual student matters to the Chair of the board or to a committee appointed by the board.

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3.7.5 Membership

  • Executive Dean of faculty ex officio as Chair
  • Assistant deans of the faculty, ex officio
  • Heads of school or equivalent within the faculty ex officio
  • Senior Deputy Vice-Chancellor or nominee
  • One representative of the Division of Technology, Information and Library Services nominated by the Deputy Vice-Chancellor (Technology, Information and Library Services)
  • One representative of the Division of Administrative Services nominated by the Registrar
  • Two members of the academic staff (other than the head of school / portfolio director) from each school / portfolio, elected by the academic staff of the school / portfolio
  • One member of Alumni who is not a staff member or student of the University, nominated by the Executive Dean
  • One external member, drawn from the professions, nominated by the Executive Dean
  • Two students (one undergraduate and one postgraduate) nominated by the Executive Dean following consultation with the Student Guild Council
  • At least one sessional academic staff member.

At its discretion the faculty academic board may appoint up to two additional members.

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3.7.6 Meeting frequency

Faculty academic boards meet at least four times a year.

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3.7.7 Reporting and communication

Faculty academic boards report to University Academic Board on approved curriculum developments (C/4.1) and on learning and teaching, research, and research training as determined by University Academic Board.

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3.7.8 Procedures

Faculty academic boards operate in accordance with Council Procedure 1 - Committees. This includes two year terms of membership, aligned with university committees, and self-assessment review before the conclusion of the two year term.

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3.7.9 Secretariat

The secretary is nominated by the Executive Dean.

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Modification History

Date

Sections

Source

Details

06.12.17 All Council Revised terms of reference redrafted to committee charter
19.01.17 All University Academic Board Editorial amendment to clarify accreditation/reaccreditation consistent with C/4.1 Curriculum development, approval and accreditation
09.12.16 All Enhancing the Student Experience REAL Difference Change Manager Revised policy to include REAL Difference initiative, approved name change for division, Division of Technology, Information and Learning Support to Division of Technology, Information and Library Services and position title, Deputy Vice-Chancellor (Technology, Information and Learning Support) to Deputy Vice-Chancellor (Technology, Information and Library Services) - effective 03.01.17
25.11.16 All University Academic Board Editorial amendment to clarify approval/endorsement of grades in units offered by the faculty

19.10.11

All

Council

Revised terms of reference regarding the upholding of student appeals

01.07.09

All

Council

Revised terms of reference and membership of faculty academic boards

24.10.08

All

Governance Services

Renumbered and relocated to A/3.7 (formerly C/1.3.2)

05.09.07

All

Council

Approved minor variation for Faculty of Information Technology Academic Board, consistent with revised faculty structure (effective from 01.01.08)

18.07.07

All

Council

Removed reference to QUT Carseldine’s Humanities and Human Services Academic Board (School of Humanities and Human Services closed from 31.12.07)

17.11.06

All

University Academic Board

Amended terms of reference for faculty academic boards (re faculty plans)

09.06.06

All

Secretariat

Updated consistent with current policy and delegations relating to approval of courses and conferral of awards

14.12.05

All

Council

Revised terms of reference of faculty academic boards to devolve authority for approval of membership of faculty and school advisory committees to faculty academic boards; revised terms of reference and membership provisions for faculty / school advisory committees (endorsed by University Academic Board 18.11.05)

15.06.05

All

Council

Revised membership provisions, in accordance with Final Report on Implementation Plan for 2003/2004 Council Committees Review

16.11.04

All

Secretariat

Editorial (renumbered - formerly C/2.3, C/2.3.1, C/2.3.2, C/2.3.3)

02.09.04

All

Secretariat

Editorial (consistent with revised terms of reference of committees as per recommendations of the 2003/2004 Committees Review)

02.06.04

All

Council

Revised terms of reference and membership provisions, in accordance with recommendations of Council Panel of the 2003/2004 Committees Review

16.04.03

All

Council

Revised membership provisions (endorsed by University Academic Board 01.04.03)

28.05.99

All

Secretary, University Academic Board

Revised in accordance with restructure of QUT research activities (University Academic Board, 3.7.98)

28.05.98

C/1.3.2

Council

Change to membership

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