Manual of Policies and Procedures

A/3.6 University Academic Board

Contact Officer

Director, Governance and Legal Services

Approval Date

27/02/2017

Approval Authority

Council

Date of Next Review

01/12/2017

Modification History

University Academic Board is a Council committee established in accordance with Council Procedure 1 - Committees. University Academic Board is accountable to Council for fulfilling the following terms of reference.

Terms of reference

University Academic Board is responsible for oversight of academic governance at the University, in particular, for ensuring the effective development, implementation and review of academic programs and policies and the maintenance of academic standards.

University Academic Board:

  • advises Council and recommends where appropriate on the academic strategic directions and practices of the University
  • approves, accredits and re-accredits, on delegated authority of Council, all new course developments and significant changes to existing courses
  • monitors academic integrity and academic standards, and oversees the quality assurance arrangements for all academic activities, and reports to Council on these matters at least annually
  • approves, on delegated authority of Council, academic and research policy and procedures
  • confers, on delegated authority of Council through the Student Rules, academic awards (this authority may be delegated).

Faculty academic boards (A/3.7) report to University Academic Board, which also has standing committees addressing appeals, teaching and learning, and research. The Board may delegate any of its functions, other than those delegated to it by Council, to its standing committees, particularly matters of an operational nature.

Membership

  • Senior Deputy Vice-Chancellor ex officio as Chair
  • Vice-Chancellor ex officio
  • Deputy Vice-Chancellor (Learning and Teaching) ex officio
  • Deputy Vice-Chancellor (Technology, Information and Library Services) ex officio
  • Deputy Vice-Chancellor (Research and Commercialisation) ex officio
  • Deputy Vice-Chancellor (International and Development) ex officio
  • Executive Director, Finance and Resource Planning ex officio
  • Registrar ex officio
  • Executive deans of faculty ex officio
  • Dean of Research and Research Training ex officio
  • Dean of Studies ex officio
  • Director, Oodgeroo Unit ex officio
  • Chair, Appeals Committee ex officio
  • Chancellor or Council member nominated by Chancellor
  • One Council member nominated by Council
  • One academic staff member from each faculty, elected by and from academic staff of each faculty
  • Six faculty academic staff members elected by and from academic staff of the faculties, with no more than two elected from any one faculty
  • Two postgraduate students, nominated by the Dean of Research and Research Training following consultation with Executive Deans
  • Three undergraduate students, nominated by QUT Student Guild Council
  • Three undergraduate students, including at least one international student, nominated by the Chair after receiving expressions of interest.

One member shall be nominated as Deputy Chair of University Academic Board by the Chair of the Board.

A nominee of the Registrar is secretary.

Tenure and frequency of meeting

Terms of office are as detailed in section 6 of Council Procedure 1 - Committees.

University Academic Board normally meets in the cycle of meetings leading up to Council meetings.

Reporting

Following each meeting, University Academic Board reports to the next meeting of Council.

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Modification History

Date

Sections

Source

Details

05.05.17 All Vice-Chancellor Revised membership to remove disestablished position Deputy Vice-Chancellor (Corporate Programs and Partnerships) - effective 31.12.16
27.02.17 All Council Revised membership in accordance with committee self-assessment review
09.12.16 All Enhancing the Student Experience REAL Difference Change Manager Revised policy to include REAL Difference initiative, approved name change for position title, Deputy Vice-Chancellor (Technology, Information and Learning Support) to Deputy Vice-Chancellor (Technology, Information and Library Services) - effective 03.01.17
07.12.16 All Council Revised membership to amend student representation (effective 01.01.17)
03.12.14 All Council Revised membership to clarify academic staff representation in accordance with committee self-assessment review (effective for committee term of office commencing 2017)
03.12.14 All Council Revised membership in accordance with committee self-assessment review (effective 01.01.15)
06.02.13 All Council Periodic review - no change required
08.08.12 All Council Revised terms of reference to ensure QUT is compliant with the Tertiary Education Quality and Standards Agency Act 2011(TEQSA)
13.06.12 All Council Revised membership provisions to include Deputy Vice-Chancellor (Corporate Programs and Partnerships)

07.12.11

All

Vice-Chancellor

Revised membership provisions - changed Manager, Oodgeroo Unit to Director, Oodgeroo Unit (effective 01.01.12)

24.08.11

All

University Academic Board

Revised membership provisions to include Manager, Oodgeroo Unit

19.02.11

All

Vice-Chancellor

Revised membership to reflect approved position title change for Deputy Vice-Chancellor (Teaching Quality) to Deputy Vice-Chancellor (Learning and Teaching)

17.12.10

All

University Academic Board

Periodic review - no change required

16.07.09

All

Governance Services

Editorial amendment to remove references to approval of collaborative centres (consistent with policy D/4.2 and delegation C048) and approval of structure of faculty advisory committees (consistent with policy A/3.8 and delegation C028)

24.10.08

All

Governance Services

Renumbered and relocated to A/3.6 (formerly A/3.2.4)

27.02.08

All

Council

Revised membership provisions of University Academic Board (Deputy Vice-Chancellor (Academic)) to chair; new position of Deputy Vice-Chancellor (Teaching Quality) added)

15.12.07

All

Vice-Chancellor

Revised membership provisions of University Academic Board and Vice-Chancellor’s Advisory Committee to remove position of Executive Director, Northern Campuses (position disestablished from 31.12.07)

14.12.05

All

Council

Amended terms of reference of University Academic Board relating to course approval for new or significantly changed courses (endorsed by University Academic Board 17.10.05 and Teaching and Learning Committee 01.11.05), and to devolve authority for approval of membership of faculty and school advisory committees to faculty academic boards (endorsed by University Academic Board 18.11.05)

30.08.05

All

Vice-Chancellor

Revised membership provisions of University Academic Board to include Dean of Graduate Studies

02.06.04

All

Council

Revised terms of reference and membership provisions, in accordance with recommendations of Council Panel of the 2003/2004 Committees Review

28.03.01

All

Council

Revised membership provisions (effective from 01.12.01)

28.03.01

All

Council

Revised membership to include Director, QUT Carseldine ex officio in accordance with faculty restructure (effective 1.7.01)

28.03.01

All

Council

Revised terms of reference (to take effect 01.04.01)

06.11.00

All

Vice-Chancellor

Replaced position of Pro-Vice-Chancellor (Planning and Resources) with Executive Director, Finance and Resource Planning due to restructure of Planning and Resources Department

18.10.00

All

Council

Extended appointment of Vice-Chancellor as Chairperson to end of 2003

08.12.99

All

Council

Extended appointment of Vice-Chancellor as Chairperson to end of 2000

17.08.99

All

MOPP Officer

Editorial

02.12.98

All

Council

Approved continuation of Vice-Chancellor as Chairperson for 1999

02.12.98

All

Council

Revised terms of reference

28.05.98

All

Council

Approved appointment of Vice-Chancellor as Chairperson to end of 1998

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