Manual of Policies and Procedures

A/3.5 Planning and Resources Committee

Contact Officer

Director, Governance and Legal Services

Approval Date

27/02/2017

Approval Authority

Council

Date of Next Review

01/12/2018

Modification History

Planning and Resources Committee is a Council committee established in accordance with Council Procedure 1 - Committees. Planning and Resources Committee is accountable to Council for fulfilling the following terms of reference.

Terms of reference

Planning and Resources Committee brings together representatives of Council, senior management, and the University community to consider planning issues and their resource implications, as well as relevant policy matters. Planning and Resources Committee recommends the strategic directions of the University to Council, in the context of development of the University's plans and their resourcing strategies. It also provides advice to Council and senior management on issues arising from these plans. The key areas of concern to the Committee are Planning and Strategy, Financial Resources, Asset Management (including Information Technology), and Human Resources.

The implementation and management of QUT's policies and plans does not fall within Planning and Resources Committee terms of reference. Its role is strategic rather than operational.

Specifically Planning and Resources Committee will undertake the following.

Planning and Strategy

Planning and Resources Committee

  • recommends to Council the University's institutional plans and monitors progress against them
  • oversees the process of faculty/division and thematic reviews and provides advice to Council on the outcomes of faculty/division and thematic reviews in the context of the University's plans, and addresses any resource implications of the reviews
  • provides advice to Council or to the Vice-Chancellor on strategic planning issues, such as student load.

Financial Resources

Planning and Resources Committee

  • considers strategic budget issues, approves the budget framework, and recommends the budget to Council annually
  • considers budget reviews and recommends revisions to Council for approval
  • considers reports on budget measures adopted to address identified trends or specific issues
  • approves investment strategic framework and assesses investment performance and strategy.

Asset Management (including Information Technology)

Planning and Resources Committee

  • recommends to Council the Asset Management Plan, including priorities for capital and information technology development and maintenance, and associated resource strategies
  • recommends to Council on site planning and design matters relating to the built environment
  • approves, on delegated authority of Council, policy on use of site and facilities
  • provides advice to Council or to the Vice-Chancellor on investment in information technology.

Human Resources

Planning and Resources Committee

  • recommends to Council strategic human resources policies that have a significant resource impact, but not policies developed through industrial agreements or which relate to operational staffing matters
  • provides advice to Council on human resources strategy and trends, and workforce planning
  • provides, on request, advice to the Vice-Chancellor on human resources policies resulting from industrial agreements or which relate to operational staffing matters.

Other

Planning and Resources Committee

  • may initiate reviews of efficiency in use of resources, and may recommend to Council policy changes
  • monitors implementation of any policy or strategic approach agreed by the Committee
  • considers any other policy or strategic matter referred to it by Council, Council committees or the Vice-Chancellor.

Membership

  • Chancellor, or Council member nominated by the Chancellor, as Chair
  • Vice-Chancellor ex officio
  • Senior Deputy Vice-Chancellor ex officio
  • Executive Director, Finance and Resource Planning ex officio
  • Registrar ex officio
  • One member of academic staff nominated by and from University Academic Board
  • One executive dean of faculty nominated by the executive deans of faculty
  • Six Council members, nominated by Council, one of whom shall be an elected professional staff member

A nominee of the Registrar is secretary.

It is expected that the Deputy Vice-Chancellor (Technology, Information and Library Services), Deputy Vice-Chancellor (Research and Commercialisation), Deputy Vice-Chancellor (International and Development), Director, Corporate Finance, Director, Human Resources and Director, Planning and Budget, for example, will attend the Committee when it is considering items relevant to their portfolios.

During discussion of Human Resources matters, members of the Committee in categories other than external members of Council may be excluded from discussion or the meeting to the extent the Committee determines.

Tenure and frequency of meeting

Terms of office are as detailed in section 6 of Council Procedure 1 - Committees .

Planning and Resources Committee normally meets in the cycle of meetings leading up to Council meetings.

Reporting

Following each meeting, Planning and Resources Committee reports to the next meeting of Council.

Planning and Resources Committee is also required to report annually to Council on implementation of post-review actions for organisational and thematic reviews (A/2.3.5)

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Modification History

Date

Sections

Source

Details

27.02.17 All Council Periodic review - no change in accordance with committee self-assessment review
09.12.16 All Enhancing the Student Experience REAL Difference Change Manager Revised policy to include REAL Difference initiative, approved name change for position title, Deputy Vice-Chancellor (Technology, Information and Learning Support) to Deputy Vice-Chancellor (Technology, Information and Library Services) - effective 03.01.17
12.10.16 All Council Revised terms of reference to ensure consistency with revised Budget policy (G/4.1)
26.02.15 All Council Periodic review - no change in accordance with committee self-assessment review
28.08.14 All Council Revised terms of reference to clarify delegations regarding strategic and operational human resource policies
06.02.13 All Council Periodic review - no change required

11.02.11

All

Governance Services

Policy revised in accordance with changes made to A/2.2 University Planning Framework

17.12.10

All

Planning and Resources Committee

Periodic review - no change required

7.10.10

All

Governance Services

Policy revised in accordance with changes to budget forecast schedules

03.02.10

All

Governance Services

Revised terms of reference relating to investment strategy and performance, consistent with revised Investment policy (approved by Council 09.12.09)

24.10.08

All

Governance Services

Renumbered and relocated to A/3.5 (formerly A/3.2.5)

14.06.06

All

Council

Revised terms of reference relating to human resources

02.06.04

All

Council

Revised terms of reference and membership provisions, in accordance with recommendations of Council Panel of the 2003/2004 Committees Review

03.12.00

All

Council

Revised terms of reference and membership (2000 Review of Committees Recommendation 11)

13.01.00

All

Chancellor

Revised membership provisions - Finance and Facilities Director (rights of audience and debate only) deleted in accordance with department restructure

07.04.99

All

Planning and Resources Committee

Chairperson, Buildings and Grounds Committee invited to attend meetings (rights of audience and debate only)

10.12.97

All

Council

Revised terms of reference and membership

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