Manual of Policies and Procedures

A/3.4 Chancellor's Committee charter

Contact Officer

Vice-President (Administration) and Registrar

Approval Date

13/06/2018

Approval Authority

Council

Date of Next Review

01/12/2018

3.4.1 Purpose
3.4.2 Accountability
3.4.3 Responsibilities
3.4.4 Delegations
3.4.5 Membership
3.4.6 Meeting frequency
3.4.7 Reporting
3.4.8 Procedures
3.4.9 Secretariat
Modification History

3.4.1 Purpose

Chancellor's Committee provides support and advice to Council to ensure Council's governance responsibilities are carried out effectively.

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3.4.2 Accountability

Chancellor's Committee is a governance committee accountable to QUT Council.

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3.4.3 Responsibilities

Chancellor's Committee undertakes the following responsibilities:

Governance

  • on referral from Council, Chancellor, or Vice-Chancellor and President, advises on matters related to the business of Council, and where appropriate develops proposals for consideration by Council or Council committees
  • recommends to Council the process (including appropriate timeframes) for the selection and appointment of the Vice-Chancellor and President
  • determines reimbursement of expenses to Council members if a question arises as to the reasonableness of any expenses incurred, or whether an expense was incurred in the performance of a member's duties.

Nominations

  • nominates prospective members of Council to relevant appointment authorities, following consultation with Council and the senior staff of the University as appropriate
  • develops and monitors an appropriate succession plan for membership of Council and its committees.

Remuneration

  • reviews, and approves ┬áthe remuneration and conditions of the Vice-Chancellor and President to ensure that these are competitive and commensurate with the responsibilities of the office, and performance
  • reviews the remuneration and conditions of senior staff (SSG levels) and makes recommendations to the Vice-Chancellor and President to ensure these are competitive and commensurate with senior staff members' responsibilities, and performance
  • endorses the annual performance agreement of the Vice-Chancellor and President prepared under the performance planning and review for senior staff policy (B/9.3), and approves performance pay of the Vice-Chancellor and President
  • approves performance pay for eligible senior staff at level SSGE, in accordance with the remuneration for senior staff (B/7.14) and the performance planning and review for senior staff (B/9.3.9) policies.

Honorary doctorates

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3.4.4 Delegations

  • approves the remuneration and conditions of the Vice-Chancellor and President
  • approves performance pay for the Vice-Chancellor and President
  • approves performance pay for the Vice-Chancellor and President's eligible senior staff direct reports in the SSGE range
  • approves reimbursement of Council member expenses where the claim is referred to the committee

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3.4.5 Membership

  • Chancellor ex officio as Chair
  • Deputy Chancellor ex officio
  • Two external members of Council appointed by Council
  • Vice-Chancellor and President ex officio

The Vice-Chancellor and President must not be present for discussion and decisions at Chancellor's Committee regarding appointment or reappointment, remuneration and conditions for the Vice-Chancellor and President.

Terms of office, membership vacancies and membership balance are detailed in section 6 of Council Procedure 1 - Committees.

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3.4.6 Meeting frequency

Chancellor's Committee meets at least three times a year.

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3.4.7 Reporting

Following each meeting, Chancellor's Committee reports to the next meeting of Council.

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3.4.8 Procedures

Chancellor’s Committee operates in accordance with Council Procedure 1 - Committees.

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3.4.9 Secretariat

The Secretary to Council is the secretary of Chancellor’s Committee.

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Modification History

Date

Sections

Source

Details

13.06.18 All Council Membership and terms of reference redrafted to committee charter
27.02.17 All Council Periodic review - no change in accordance with committee self-assessment review
03.11.14 All Governance and Legal Services Editorial amendments to reflect the termination of the senior staff agreement
07.05.14 All Council Revised terms of reference
01.03.13 All Council Revised terms of reference to include Council and committee succession planning, other editorial amendments

22.02.12

All

Council

Revised membership

17.12.10

All

Chancellor's Committee

Periodic review - no change required

24.10.08

All

Governance Services

Renumbered and relocated to A/3.4 (formerly A/3.2.9)

27.02.08

All

Council

Revised terms of reference of Chancellor’s Committee relating to honorary doctorates

30.03.06

All

Secretariat

Renumbered Chancellor's Committee from A/3.2.11 to A/3.2.9

27.06.03

All

Secretariat Manager

Revised terms of reference of Chancellor's Committee in accordance with Council Procedure 1 (Committees).

13.12.00

All

Council

Approved new committee (Chancellor's Committee)

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