Manual of Policies and Procedures

A/3.1 QUT Council

Contact Officer

Director, Governance and Legal Services

Approval Date

16/07/2013

Approval Authority

Council

Date of Next Review

01/08/2016

3.1.1 Role and composition of Council
3.1.2 Role of the Chancellor
3.1.3 QUT Council Charter
3.1.4 Confidentiality of Council deliberations
3.1.5 Delegation of authority
3.1.6 Life Fellowship of QUT
3.1.7 Award of Doctor of the University
Related Documents
Modification History

3.1.1 Role and composition of Council

QUT Council is the governing body of the University, ultimately responsible for ensuring its proper and effective management and operation.

Composition, membership, powers and responsibilities of QUT Council are governed by the Queensland University of Technology Act 1998 (QUT Act). Procedures for meetings, dealing with business in Council, and establishment of committees are included in Council Procedure 1 - Committees (Appendix 2). Procedures for the nomination of prospective Council members and election of a Chancellor and Deputy Chancellor are also set out in Council Procedures (Appendix 2).

QUT Council comprises senior members of the professions for which QUT prepares graduates; appointees from higher education, government, commerce and industry; elected staff, students and members of Alumni, the University's chief executive officer and the Chair of University Academic Board. A full list of members of QUT Council is available from the Council web page.

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3.1.2 Role of the Chancellor

The Chancellor is the formal head of the University by virtue of being the chair of the governing body. As such, the Chancellor is responsible for the efficient operation of Council and for providing leadership to ensure it carries out its responsibilities in an effective manner. This includes:

  • articulating and reinforcing the role of Council and its members, thus ensuring that the demarcation between Council's role and management is well understood
  • ensuring mechanisms are in place and appropriate support is provided to members to assist them in performing their role and to promote Council working as a team; and
  • assessing the performance of Council, its members and committees on a regular basis.

The Chancellor, on behalf of Council, is responsible for the following:

  • determining the Vice-Chancellor's performance agreement and the process for review and assessment of their performance
  • providing advice and support to the Vice-Chancellor
  • authorising arrangements for the management of the University during periods when the position of Vice-Chancellor is vacant or in transition.

The Chancellor, in addition to the role as chair of Council, participates in committees as determined by the membership of Council and other University committees.

The Chancellor in consultation with relevant senior officers is responsible for recommending Council members to fill positions on Council committees and panels as required.

The Chancellor has a significant ceremonial role, including graduation ceremonies and attending University or related activities as either guest of honour, presenter or University representative. Some of these activities may be delegated to the Deputy Chancellor or another member of Council.

The Chancellor also has an outreach role, which not only includes the ceremonial role outlined above, but has a broader dimension in representing the University in the wider community. In particular, the cultivation of 'friends' of the University is an important activity, whether these be individuals, companies or governments. This includes approaching and sponsoring potential Council members as required.

Further details relating to the position of Chancellor are available on the Council web page.

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3.1.3 QUT Council Charter

QUT Council is committed to the achievement of the University's aims and ambitions within an operational framework that embodies the principles of good governance and has adopted the QUT Council Charter (QUT staff access only) to guide these objectives.

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3.1.4 Confidentiality of Council deliberations

Council deliberations on any issue are confidential to Council members, although non-confidential papers and minutes of Council meetings are available for perusal upon request to the Director, Governance and Legal Services.

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3.1.5 Delegation of authority

Council is empowered to establish committees and to delegate power to committees or officers of the University. While Council is ultimately responsible for the management and operation of QUT, it has delegated authority to the chief executive officer, the Vice-Chancellor, and to various senior administrators of QUT for much of the day to day management of the University. Council has also established a number of committees (Appendix 8), some of which have been authorised to make decisions in respect of prescribed policy and procedural matters. See the Schedule of Authorities and Delegations (Appendix 3) for details.

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3.1.6 Life Fellowship of QUT

Council may confer the award of Life Fellow of the Queensland University of Technology on a person who, in the opinion of QUT Council, has made an outstanding contribution to the advancement of QUT over a long period.

A list of Life Fellows of the University is available from the Council web page.

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3.1.7 Award of Doctor of the University

The award of Doctor of the University is made by Council in accordance with the Queensland University of Technology (Awards and Courses of Study) Statute 2010, section 5 (Appendix 1(b)), and on recommendation from Chancellor's Committee.

Each year the Vice-Chancellor requests Council members, executive deans of faculty, and key staff to make recommendation regarding possible candidates for an honorary doctorate. Recommendations must be accompanied by a brief curriculum vitae and a description of the recommended candidate's distinguished service to the community or to QUT or to scholarship. Further information on selection criteria, eligibility and nominations is available in the Honorary Doctorate Awards Guidelines.

Recommendations will be forwarded to Chancellor's Committee which will recommend candidates for the award of Doctor of the University (DUniv) to Council.

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Related Documents

MOPP A/1.1 QUT Governance Framework

MOPP A/3.4 Chancellor's Committee

MOPP Appendix 2 Council Procedure 1 - Committees

Chancellor’s Committee - Honorary Doctorate Awards Guidelines and Nomination Form (QUT staff access only)

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Modification History

Date

Sections

Source

Details

16.07.13 All Director, Governance and Legal Services Periodic review - minor editorial changes only

08.08.12

A/3.1.7

Council

Revised policy to remove reference to the use of the title of "Dr" in accordance with Australian Qualifications Framework Issuance Policy

19.02.09

A/3.1.1

Director, Governance Services

Policy revised and updated (minor editorial amendments only)

12.08.08

A/3.1.7

Director, Governance Services

Added reference and link to guidelines for Honorary Doctorate nominations

27.02.08

A/3.1.7

Council

Honorary Doctorates Committee disestablished; recommendations for award of Doctor of the University now made by Chancellor's Committee

27.02.08

A/3.1.2

Council

Revised policy relating to transition arrangements

08.06.07

All

Director, Governance Services

Updated (minor editorial amendments only)

10.05.05

A/3.1.7, A/3.1.8

Secretariat

Editorial (relocated and re-numbered sections relating to honorary doctorate awards - formerly C/11.3)

29.10.04

All

Secretariat

Editorial (renumbered to include new sections on role of Chancellor and QUT Council Charter; list of QUT Council members relocated to Council web page; QUT Corporate Governance Guidelines relocated to A/1.2 - formerly A/3.1.3)

27.10.04

A/3.1.3

Council

Approved QUT Council Charter

02.06.04

A/3.1.8

Council

Revised terms of reference and membership provisions of Honorary Doctorates Committee, in accordance with recommendations of Council Panel of the 2003/2004 Committees Review

04.06.03

A/3.1.2

Council

Approved statement on the role of the Chancellor (endorsed by Chancellor's Committee 21.05.03)

01.12.01

A/3.1

Secretariat Manager

New Council composition (effective 1.12.01)

17.02.99

A/3.1

Council

Approved Council Procedure 1 (replaces former Statute 2 - Council, and Statute 3 - Committees)

10.02.99

A/3.1.7

Honorary Doctorates Committee

Approved use of the title 'Dr' by recipients of QUT honorary doctorate awards

25.11.98

A/3.1

Secretariat Manager

New Council composition (effective 21.11.98)

28.05.98

A/3.1.8

Council

Revised membership of Honorary Doctorates Committee

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